TripCreator
Solutions / Group Travel, SIC & Series

Quote, fill, and operate group departures at scale

Set a departure up once and repeat it as a series with auto-generated allotments. Price by pax bracket, track seat-in-coach capacity across every date, fill seats through your agents and widgets, then hand a fully-allocated departure to operations.

A tour group boarding a coach

Built for scheduled departures and coach groups

Series and seat-in-coach operators live and die by the same numbers — seats sold, seats left, and price per head. TripCreator keeps all three under control across every date.

  • Build once, run all season

    Set up a departure once and convert it to a series — recurring, scheduled dates each get their own allotments generated automatically, so you never rebuild the same trip week after week.

  • Never oversell a coach

    Seat-in-coach capacity is tracked per departure. See sold versus available at a glance across the whole schedule, so you fill seats confidently and stop when they're gone.

  • Price that scales with the group

    Pax-bracket and per-group pricing adjusts automatically as numbers grow, so the quote is always right for the group size in front of you — no manual recalculation.

  • A departure ready to run

    When seats are sold and travellers allocated, everything operations needs — rooming lists, seating, supplier requests and vouchers — is already in place for the field.

Everything a series departure needs

From the first scheduled date to the guide standing at the coach door — one place for capacity, pricing, participants and operations.

Convert to series

Turn a single departure into a schedule of recurring dates. Each date inherits the itinerary and generates its own allotments, so a whole season is set up in one move.

Seat-in-coach capacity

Define coach capacity per departure and watch it update as bookings land — sold, held and available seats tracked live across every date in the series.

Pax-bracket pricing

Tier prices by participant count and per-group thresholds. The quote recalculates as the group grows, so pricing stays accurate at 8 pax or 48.

Participant allocation

Allocate every traveller to a seat and a room, build rooming lists, and manage names against the seats you've sold — all from the departure.

Deposits & installments

Take bookings through the built-in booking engine with deposits and installment schedules, so groups can commit early and pay over time.

Embeddable booking widgets

Drop a booking widget onto your site or a partner's to fill remaining seats on a departure — the seat count stays in sync with everything else.

Supplier requests & vouchers

Send supplier and resource requests for each departure and issue vouchers, so hotels, coaches and activities are confirmed for the exact date and pax count.

Field & pocket handoff

Hand a fully-allocated departure to guides and drivers with a field view — the day-by-day plan, participant list and seating in their pocket.

Import with AI

Build a series itinerary fast — import an existing trip from a document, brief or link with AI, then convert it to a scheduled series and price it by bracket.

One build — run it as a group, a series, or seat-in-coach

Set up a group, series or SIC departure

Build the itinerary once, then choose how it runs. Whichever path you take, it converges on the same fill, allocate and operate steps.

Build the departureItinerary — by hand or Import with AI
How does it run?
One-off group
Quote by pax bracketPrivate, priced for the group
Recurring series
Convert to seriesAuto allotments per date
Seat-in-coach
Set coach capacitySell seats to the public
Sell & confirmAgents, widgets & booking engine
Allocate participantsSeats & rooming lists
Hand to operationsRequests, vouchers & field view

Why operators run series in TripCreator

  • One setup, a whole schedule

    Convert-to-series means the itinerary, pricing and allotments you built once carry across every date — so adding departures is a decision, not a rebuild.

  • More channels filling seats

    Sell the same departure through your own site, your agent network and embeddable widgets, with the seat count staying accurate no matter where the booking comes from.

  • Cash in earlier

    Deposits and installment schedules let groups commit and pay over time, so departures are financially locked long before they run.

  • Nothing rebuilt for the field

    The allocated departure — participants, seats, rooming and vouchers — flows straight to the guide and driver, so what you sold is exactly what runs.

See it in action

The TripCreator Seasons grid — a production year of scheduled group departures with per-departure capacity (e.g. 24/24, 16/16) and per-night group rates.

Run fixed departures and series — capacity and rates in one grid.

Trusted on real group operations

“We use TripCreator in all operations and could not be happier — we created a 35-person Svalbard trip the client absolutely loved.”
Mattis
Lost in Norway (DMC)

Group, SIC & series FAQ

How do series departures and auto-generated allotments work?
Build a departure once, then convert it to a series of recurring, scheduled dates. Each date inherits the itinerary and gets its own allotments generated automatically, so a whole season is set up in one move rather than rebuilt trip by trip.
How is seat-in-coach capacity tracked?
Set the coach capacity for each departure and TripCreator tracks sold, held and available seats live. You see remaining capacity across every date in the series, so you fill seats confidently and never oversell a coach.
Can pricing change with the size of the group?
Yes. Pax-bracket and per-group pricing tiers your rates by participant count, and the quote recalculates automatically as the group grows — so the price is always right whether it's a small group or a full coach.
How do I fill remaining seats on a departure?
Sell through your own site, your agent and reseller network, and embeddable booking widgets you can drop onto any site. The booking engine supports deposits and installments, and every seat sold updates the same live capacity count.
What does operations get when a departure is full?
A fully-allocated departure — participants assigned to seats and rooms, rooming lists built, supplier and resource requests sent, and vouchers issued. Guides and drivers pick it up in a field and pocket view with the day-by-day plan, seating and participant list.

Run your next group departure in TripCreator

See how one setup becomes a full season of departures — priced, filled and ready for the field.

Example itineraries

Real itineraries built on TripCreator — open one to explore.