TripCreator
Solutions / DMCs & MICE

Operate complex programs and events flawlessly

Plan operational itineraries, coordinate suppliers and resources, distribute to field crews, and execute run-of-show for groups and events.

A luxury castle event venue

Built for destination & event operations

A multi-supplier program has a hundred moving parts. TripCreator keeps sourcing, scheduling, logistics and field execution in one operational system — so nothing is run from a spreadsheet or lost in an inbox.

  • One operational source of truth

    Every supplier, resource, participant and timing lives on the same program, so the plan the office builds is the plan the crew runs — no re-keying between quote, ops sheet and voucher.

  • Sourcing without the inbox

    Send RFQs and service requests to suppliers and track every response in one log, so you always know what's requested, quoted, confirmed or still open.

  • Resources that never double-book

    Schedule guides, vehicles and venues across concurrent groups with clash detection that flags conflicts before they reach the ground.

  • Margin held on big programs

    Cost multi-day, multi-supplier programs line by line and see your margin as it moves, so a large quote never quietly loses money.

Everything a DMC program needs to run

From the first RFP to the last transfer — sourcing, operations, live booking and on-the-ground delivery in a single platform.

Import an RFP with AI

Turn a detailed RFP or supplier proposal into a structured, day-by-day program in minutes — participants, services and timings laid out for you to refine, not retype.

Sourcing & RFQ log

Send supplier requests for services, rates and availability, and track every reply in one response log — requested, quoted, confirmed or declined at a glance.

Live search & book

Search and book real supplier inventory in-platform — Bókun experiences, RateHawk hotels and Travia — without leaving the program.

Resource scheduling & clash detection

Assign staff, guides, vehicles and venues across overlapping groups, and catch double-bookings before they become on-site problems.

Participant allocation

Split large groups into coaches, rooms, tables and sub-activities, and keep every rooming list and manifest balanced as numbers change.

Run-of-show logistics

Lay out the program day by day and minute by minute — transfers, timings, venues and contacts — so the whole operation reads from one running order.

Costing & margin control

Build the quote from real costs across every supplier, apply markup and group brackets, and watch margin hold as the program grows.

Vouchers & documents

Generate supplier vouchers and confirmations straight from confirmed services, so the paperwork matches the program automatically.

Live field & pocket view

Push the running order to on-the-ground crews in a live pocket view, so guides and coordinators always hold the current plan — even after a last-minute change.

One way to run a program — arrange it to fit the brief

From RFP to flawless execution

Turn a brief into a costed, staffed, bookable program — then hand it to the field as a live run-of-show.

  1. 1Import the RFPAI drafts the program
  2. 2Source suppliersRFQs & tracked responses
  3. 3Book & confirmLive supplier inventory
  4. 4Schedule resourcesStaff, vehicles, clash checks
  5. 5Allocate participantsCoaches, rooms, run-of-show
  6. 6Deploy to the fieldVouchers & live pocket view

Big programs, margin you can actually see

Incentive and conference programs are quoted long before they're delivered, and the numbers move the whole way through — supplier rates change, participant counts shift, extras get added on the ground. TripCreator costs the program line by line across every supplier, so you always see the customer price and your margin side by side.

Apply markup, group brackets and per-supplier costs once, and let every change flow through to the quote automatically — no parallel spreadsheet to reconcile. When a number moves, you see exactly what it does to the bottom line before you commit.

The costed program is the same one your suppliers, resources and field crew work from, so nothing is rebuilt as the RFP becomes an operation.

See it in action

The TripCreator operations view for a group program — the Japan Fixed-Departure Group Tour with products grouped by supplier, vouchers, participants and logistics.

Run group programs and incentives — suppliers, vouchers and logistics in one view.

DMC & MICE operations FAQ

Can I turn an RFP into a program without rekeying everything?
Yes. Import a detailed RFP or supplier proposal with AI and TripCreator drafts a structured, day-by-day program — participants, services and timings — for you to review and refine. You start from a working operation, not a blank page.
How do you handle sourcing and supplier confirmations?
Send RFQs and service requests to suppliers directly from the program and track every reply in one response log. You can see at a glance what's been requested, quoted, confirmed or declined, so nothing is chased through a separate inbox.
Can I book real supplier inventory inside the program?
Yes. Search and book live inventory in-platform — Bókun experiences, RateHawk hotels and Travia — so bookable services are confirmed against the program rather than arranged on the side.
How does it stop guides, vehicles or venues being double-booked?
Schedule staff, guides, vehicles and venues across all your concurrent groups and let clash detection flag conflicts before they reach the ground — so overlapping programs don't compete for the same resource unnoticed.
What does the field crew get on the day?
Confirmed services generate vouchers automatically, and the run-of-show is pushed to a live pocket view your crews carry on the ground. When a timing or supplier changes, the field view updates — so coordinators and guides always hold the current plan.

Trusted by DMCs & incentive planners

“TripCreator has helped us save time creating amazing itineraries clients can access via browser or app.”
Ómar Ingason
Travel Designer, Traveo
“I can present spectacular incentive travel programs with an interactive platform — images, videos, and dynamic pricing.”
Josh Brown
Owner / Founder, The Josh Brown Company

Run your next program in TripCreator

See how a complex, multi-supplier program goes from RFP to run-of-show in one operational platform.

Example itineraries

Real itineraries built on TripCreator — open one to explore.