Travel runs on other people's money at exactly the wrong time — suppliers want paying before the customer's balance is due. The businesses that stay healthy are the ones that collect deposits early, split balances sensibly, and never let an invoice sit unpaid because someone forgot to chase it.
The good news: almost all of that can be automated. A payment flow should collect itself.
A payment flow that collects itself
- 1Deposit at bookingTake a card or alternative-method deposit the moment the customer confirms.
- 2Payment links on invoicesEvery invoice carries a hosted, PCI-compliant link — no bank details over email.
- 3Installment scheduleSplit the balance into planned payments that fit the trip's timeline.
- 4Automatic remindersNudges go out on their own before each due date, so nobody has to chase.
- 5Reconcile to accountingPaid and voided statuses sync back, so your books stay current without manual entry.
- 1Deposit at bookingTake a card or alternative-method deposit the moment the customer confirms.
- 2Payment links on invoicesEvery invoice carries a hosted, PCI-compliant link — no bank details over email.
- 3Installment scheduleSplit the balance into planned payments that fit the trip's timeline.
- 4Automatic remindersNudges go out on their own before each due date, so nobody has to chase.
- 5Reconcile to accountingPaid and voided statuses sync back, so your books stay current without manual entry.
Why it matters
Healthier cash flow
Money arrives before supplier deadlines, not after.
Less admin
Reminders and reconciliation happen automatically, freeing your team.
A better customer experience
Clear schedules and simple links beat awkward chasing emails.